Why Relying Solely on Microsoft 365 Backups is Not Enough: The Importance of Cloud Backups

Irving Hofman

Cloud backups are an essential part of protecting your data and ensuring business continuity in the event of unexpected losses or disasters. While Microsoft 365 provides robust collaboration tools, relying solely on its built-in backup options is not enough to fully protect your data.

Without supplementing Microsoft 365's built-in backup options with cloud backups, your business is at risk of losing crucial data. Despite Microsoft's backup capabilities, relying solely on them leaves your data vulnerable to hardware failures, human error, natural disasters, cyber-attacks, and other unexpected events. In the event of data loss, traditional recovery methods through Microsoft's backup options alone could take a long time and may not always be possible. Furthermore, failing to implement cloud backups may result in non-compliance with industry regulations, putting your business at risk of costly fines and legal issues. By not taking advantage of cloud backups, you leave your business exposed to the dangers of data loss, reduced efficiency, and potential legal consequences.

Data Loss

Even with the best platform, data loss can occur due to accidental deletions, malware attacks, or system failures. Cloud backups provide an additional layer of protection by ensuring that your data is safe and secure in the event of an unexpected loss. This is especially important as data becomes more valuable to businesses and the consequences of data loss become more significant.

Compliance Requirements

Certain industries have strict data regulations that require regular backups. Cloud backups help ensure that these regulations are met and that data is available if needed, helping you avoid costly penalties and legal issues.


Cloud backups offer a cost-effective solution compared to traditional on-premise backup solutions. They eliminate the need for expensive hardware and provide scalable options for businesses of all sizes, making them a smart investment for any organization.

Increased Accessibility

With cloud backups, data can be accessed from anywhere at any time. This is particularly useful for remote workers or when working from different locations, helping to ensure that your business can continue to operate without disruption.


Microsoft's backup options have limitations and may not include all data types, such as OneDrive for Business or SharePoint sites. By supplementing Microsoft's backup options with a cloud backup solution, you can ensure that all your data is fully protected.

Recovery Time

In the event of data loss, recovering data from Microsoft's backup options can be time-consuming, potentially taking hours or even days. This can impact productivity and lead to business disruption. Cloud backups provide a faster and more efficient solution, allowing you to quickly recover your data and minimize downtime.


With Microsoft's backup options, you have limited control over the frequency and scope of backups. This may not meet your specific business requirements. Cloud backups provide greater control, allowing you to customize backup schedules and ensure that your data is being backed up exactly as you need it.

Data Security

Storing all your data in a single location can make it vulnerable to cyberattacks or data breaches. Cloud backups provide an additional layer of security by keeping a copy of your data in a separate location, reducing the risk of data loss and protecting your sensitive information.

Talk to Exigence about Cybersecurity!

Relying solely on Microsoft 365's built-in backup options is not enough to fully protect your data. By supplementing these options with a cloud backup solution, you can ensure that your data is fully protected and can be quickly recovered in the event of an unexpected loss. Cloud backups provide a cost-effective, secure, and accessible solution that ensures the protection of your valuable data and helps ensure business continuity. Talk with our team to find out more.

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